Payroll & Accounting Specialist
Company: Nobis Works
Location: Marietta
Posted on: January 26, 2023
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Job Description:
Job Descriptions:Payroll & Accounting SpecialistTommy Nobis
CenterMarietta, GATommy Nobis Center Mission: Empowering People
Through EmploymentVision: Tommy Nobis Center envisions supportive
communities where people with disabilities are afforded the
opportunity to work.Tommy Nobis Center is a Veteran Friendly
EmployerPrimary Duties:Under the direction of the Director of
Accounting, the Accounting & Payroll Specialist is responsible for
the accurate processing and compliance of the multi-state payroll.
This position is responsible for all payroll administration and the
training of new employees. The Accounting & Payroll Specialist
processes A/P and A/R for Tommy Nobis Center and completes
end-of-month journal entries. The Accounting & Payroll Specialist
must ensure that employees are paid accurately by processing and
reviewing all payroll documentation. This position is responsible
for providing accurate and timely financial data to leadership, by
maintaining correct and up-to-date records, reports, and supporting
data. Specific Duties: + Collects all payroll documentation,
verifies, inputs, processes, and reviews all payroll information
for accuracy all the way through to successful transmission and
receipt of live payroll from ADP. Calculate payroll-related
payments (i.e., garnishments, Federal & Multi-State taxes, Health &
Welfare payments, Alliance Retirement, etc.).+ Requires strong
commitment to maintaining confidential information at the highest
level.+ Prepares and reviews for accuracy and information: all
monthly, quarterly and annual payroll-related reports (i.e.,
Contractor's Plan & Alliance, W-2's, 1099's, etc.) received from
payroll provider and/or create manual reports where needed.+
Answers employee payroll questions, prepare wage verifications,
troubleshoot payroll issues, processes and prepares payroll
check(s) manually as required.+ Maintains all employee payroll
records: Generate records; timely filing of all payroll documents.
The reverse process is required when employees terminate employment
including closing out benefit enrollments, garnishments, etc.+
Prepares/gathers required payroll records as requested by auditing
agencies and be prepared to answer questions by the auditors
(numerous agencies throughout the year including worker's comp
payroll review, SourceAmerica, retirement, and accounting audits).+
Follows all federal and multi-state DOL regulations regarding
employee wage and hour law as well as guidelines for federal
contract employees and client participants who are paid under
special wage certificates and Service Contract Act regulations.+
Trains employees and new hires on the timekeeping system.+ Works
closely with the P&C Assistant for monthly reconciliation of
benefit invoices before processing payment. + Conducts monthly
retirement reconciliation with P&C Assist to ensure the correct
deductions are being made.+ Responsible for tracking and collecting
premium payments for employees who are on qualified leave such as
FMLA.+ Accurately sets up new time off plans in ADP, per contracts.
+ Sets up new business licenses and state identification numbers
for new contracts and for new states.+ Verifies all invoices are
coded properly and appropriate approvals have been obtained prior
to payment. Pay invoices by verifying transaction information;
scheduling and preparing disbursements; obtaining signatures on
checks/ACH documentation, breaking down checks, and mailing
payments and documentation to vendors. Ensures Director has ACH
documentation to process payment.+ Downloads monthly Credit Card
statements and distribute them to the correct employee for coding
for end of month. + Posts all Accounts Receivable invoices. Works
closely with all departments to ensure that billing is correct and
done in a timely manner. Uploads required invoices into the
customer's payment portal if required.+ Posts all end-of-month
journal entries and monthly accruals efficiently. + Follows up on
past-due invoices.+ Reconciles all vendor and Source America
statements, contact vendor if necessary for additional
documentation to pay outstanding invoices.+ Distributes and records
all petty cash transactions and distributes gas cards to employees
as needed.+ Maintains financial security by following internal
accounting controls.+ Assists other departments with
monthly/quarterly reports, and Nobis Enterprises QER report.+
Verifies Tommy Nobis Center keeps current certificates of insurance
on outside vendors. (For audit) + Balances all non-bank balance
sheet general ledgers.+ Assists with special projects for
Accounting Department as required.+ Performs other related duties
as assigned.+ Must maintain an excellent attendance record and be
deadline driven.+ Requires some overtime to meet payroll schedules
and occasionally during some holiday periods.+ Serves as backup to
telephone rotation on an as-needed basis.Minimum Experience:+
Two-three years "recent" experience in multi-state payroll
preparation.+ Should have hands-on experience with general payroll
practices, proficient in the use of human resource and payroll
systems, excellent with Microsoft Office including Excel
spreadsheets, ability to perform numerical detail work with speed
and accuracy, possess strong audit skills, and highly organized
with an obsessive aptitude for filing. Preference is given for
experience with the ADP payroll system and Sage/MAS 200.Tommy Nobis
Center is an Equal Opportunity Employer, Drugs Don't Work worksite
and a participant in e-Verify.Required Experience:Minimum
Experience:+ Two-three years "recent" experience in multi-state
payroll preparation.+ Should have hands-on experience with general
payroll practices, proficient in the use of human resource and
payroll systems, excellent with Microsoft Office including Excel
spreadsheets, ability to perform numerical detail work with speed
and accuracy, possess strong audit skills, and highly organized
with an obsessive aptitude for filing. Preference is given for
experience with the ADP payroll system and Sage/MAS 200.Other
Qualifications or Requirements:+ Mission-driven, guided by core
values, and a pleasure to work with.+ Requires good working
knowledge of Windows environment in Word, Excel & ADP preferred.+
Must be highly organized, accurate, and multi-task oriented.+
Excellent interpersonal skills.+ Possess good oral & written
communication skills,+ Ability to maintain confidentiality.General
Knowledge or Skills:+ Must be knowledgeable in federal and
multi-state DOL regulations regarding wage and hour laws including
SCA federal employee regulations involving wage determination rates
and benefit pay; deduction requirements involving garnishments,
child support, etc.; multi-state requirements regarding
unemployment taxes and filing associated reports, ability to set up
new state taxes, etc. Must be knowledgeable with ERISA rules and
regulations regarding benefit programs, etc. Education:+ Two-year
Associates degree or equivalent knowledge and experience.Core
Competencies:Relationship Building Builds constructive working
relationships characterized by a high level of acceptance,
cooperation, and mutual respect. Self-Management Manages own time,
priorities, and resources to achieve goals. Accountability &
Dependability Takes personal responsibility for the quality and
timeliness of work and achieves results with little oversight.
Adaptability & Flexibility Adapts to changing business needs,
conditions, and work responsibilities. Ethics & Integrity Earns
others' trust and respect through consistent honesty and
professionalism in all interactions. Valuing Diversity Helps create
a work environment that embraces and appreciates diversity.
Interviewing Others Asks questions in ways that enhance the
clarity, quality, and reliability of the information. Contacts
Inside/Outside Personnel:INSIDEInteraction with all Tommy Nobis
Center employees and program participants. Will provide information
to Executive Management Team and Board of Directors as requested.
OUTSIDEOutside employment agencies, regulatory agencies (i.e.,
DOL), vendors, other rehabilitation professionals, contracting
organizations, banks, local (state and federal) officials,
accreditation officials, and families of participants. Special
Skills/Abilities:Interpersonal: Ability to relate to a variety of
participants, families, professionals, employees, and board
members. Written Communications:Strong written skills are required
to create and prepare professional quality documentation and
accurate reports to effectively communicate with a broad range of
individuals. Analytical:Strong ability to review statistical
information in order to create reports, show changes, validate any
deficiencies, and to establish improvement goals. Accuracy and
Follow-Up:Ability and determination to complete all payroll
processing, reports, and documentation with accuracy and must have
a systematic process for follow-up on pending or incomplete
items.Oral Communications:Ability to communicate and present
information informally and formally to candidates for employment,
new hires, program participants, employees, and other professional
groups. Leadership:Ability to lead/coach co-employees in following
the policies & guidelines set forth by Tommy Nobis Center and other
governmental agencies. Organizational:Ability to organize data, as
well as workloads and work schedules Problem-SolvingMulti-task
oriented with the ability to make decisions based on employee's
level of responsibility and to provide common sense solutions.
EquipmentKnowledge of computers, copy machines, fax machines Other
Qualifications or Requirements:Mental Effort:Ability to prepare and
comprehend statistical data and ability to perform the day-to-day
tasks required to maintain operations in the People & Culture
Department. Physical Requirements: Office environment not requiring
strenuous physical qualifications. Working Conditions:Office
environment maintaining adequate working conditions. Visual
Effort:Well-lighted environment requiring an average amount of
visual effort. Safety: It is the philosophy of the Tommy Nobis
Center System to provide a safe work environment according to Tommy
Nobis Center Occupant Emergency Plan, compliance agencies and other
safety policies and guidelines. Employee required to attend all
safety training sessions and drills Keyword:
Payroll,Accounting,HR,Excel,bookkeeper,multistate,ADP,From: Tommy
Nobis Center
Keywords: Nobis Works, Marietta , Payroll & Accounting Specialist, Other , Marietta, Georgia
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