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Payroll & Accounting Specialist

Company: Nobis Works
Location: Marietta
Posted on: January 26, 2023

Job Description:

Job Descriptions:Payroll & Accounting SpecialistTommy Nobis CenterMarietta, GATommy Nobis Center Mission: Empowering People Through EmploymentVision: Tommy Nobis Center envisions supportive communities where people with disabilities are afforded the opportunity to work.Tommy Nobis Center is a Veteran Friendly EmployerPrimary Duties:Under the direction of the Director of Accounting, the Accounting & Payroll Specialist is responsible for the accurate processing and compliance of the multi-state payroll. This position is responsible for all payroll administration and the training of new employees. The Accounting & Payroll Specialist processes A/P and A/R for Tommy Nobis Center and completes end-of-month journal entries. The Accounting & Payroll Specialist must ensure that employees are paid accurately by processing and reviewing all payroll documentation. This position is responsible for providing accurate and timely financial data to leadership, by maintaining correct and up-to-date records, reports, and supporting data. Specific Duties: + Collects all payroll documentation, verifies, inputs, processes, and reviews all payroll information for accuracy all the way through to successful transmission and receipt of live payroll from ADP. Calculate payroll-related payments (i.e., garnishments, Federal & Multi-State taxes, Health & Welfare payments, Alliance Retirement, etc.).+ Requires strong commitment to maintaining confidential information at the highest level.+ Prepares and reviews for accuracy and information: all monthly, quarterly and annual payroll-related reports (i.e., Contractor's Plan & Alliance, W-2's, 1099's, etc.) received from payroll provider and/or create manual reports where needed.+ Answers employee payroll questions, prepare wage verifications, troubleshoot payroll issues, processes and prepares payroll check(s) manually as required.+ Maintains all employee payroll records: Generate records; timely filing of all payroll documents. The reverse process is required when employees terminate employment including closing out benefit enrollments, garnishments, etc.+ Prepares/gathers required payroll records as requested by auditing agencies and be prepared to answer questions by the auditors (numerous agencies throughout the year including worker's comp payroll review, SourceAmerica, retirement, and accounting audits).+ Follows all federal and multi-state DOL regulations regarding employee wage and hour law as well as guidelines for federal contract employees and client participants who are paid under special wage certificates and Service Contract Act regulations.+ Trains employees and new hires on the timekeeping system.+ Works closely with the P&C Assistant for monthly reconciliation of benefit invoices before processing payment. + Conducts monthly retirement reconciliation with P&C Assist to ensure the correct deductions are being made.+ Responsible for tracking and collecting premium payments for employees who are on qualified leave such as FMLA.+ Accurately sets up new time off plans in ADP, per contracts. + Sets up new business licenses and state identification numbers for new contracts and for new states.+ Verifies all invoices are coded properly and appropriate approvals have been obtained prior to payment. Pay invoices by verifying transaction information; scheduling and preparing disbursements; obtaining signatures on checks/ACH documentation, breaking down checks, and mailing payments and documentation to vendors. Ensures Director has ACH documentation to process payment.+ Downloads monthly Credit Card statements and distribute them to the correct employee for coding for end of month. + Posts all Accounts Receivable invoices. Works closely with all departments to ensure that billing is correct and done in a timely manner. Uploads required invoices into the customer's payment portal if required.+ Posts all end-of-month journal entries and monthly accruals efficiently. + Follows up on past-due invoices.+ Reconciles all vendor and Source America statements, contact vendor if necessary for additional documentation to pay outstanding invoices.+ Distributes and records all petty cash transactions and distributes gas cards to employees as needed.+ Maintains financial security by following internal accounting controls.+ Assists other departments with monthly/quarterly reports, and Nobis Enterprises QER report.+ Verifies Tommy Nobis Center keeps current certificates of insurance on outside vendors. (For audit) + Balances all non-bank balance sheet general ledgers.+ Assists with special projects for Accounting Department as required.+ Performs other related duties as assigned.+ Must maintain an excellent attendance record and be deadline driven.+ Requires some overtime to meet payroll schedules and occasionally during some holiday periods.+ Serves as backup to telephone rotation on an as-needed basis.Minimum Experience:+ Two-three years "recent" experience in multi-state payroll preparation.+ Should have hands-on experience with general payroll practices, proficient in the use of human resource and payroll systems, excellent with Microsoft Office including Excel spreadsheets, ability to perform numerical detail work with speed and accuracy, possess strong audit skills, and highly organized with an obsessive aptitude for filing. Preference is given for experience with the ADP payroll system and Sage/MAS 200.Tommy Nobis Center is an Equal Opportunity Employer, Drugs Don't Work worksite and a participant in e-Verify.Required Experience:Minimum Experience:+ Two-three years "recent" experience in multi-state payroll preparation.+ Should have hands-on experience with general payroll practices, proficient in the use of human resource and payroll systems, excellent with Microsoft Office including Excel spreadsheets, ability to perform numerical detail work with speed and accuracy, possess strong audit skills, and highly organized with an obsessive aptitude for filing. Preference is given for experience with the ADP payroll system and Sage/MAS 200.Other Qualifications or Requirements:+ Mission-driven, guided by core values, and a pleasure to work with.+ Requires good working knowledge of Windows environment in Word, Excel & ADP preferred.+ Must be highly organized, accurate, and multi-task oriented.+ Excellent interpersonal skills.+ Possess good oral & written communication skills,+ Ability to maintain confidentiality.General Knowledge or Skills:+ Must be knowledgeable in federal and multi-state DOL regulations regarding wage and hour laws including SCA federal employee regulations involving wage determination rates and benefit pay; deduction requirements involving garnishments, child support, etc.; multi-state requirements regarding unemployment taxes and filing associated reports, ability to set up new state taxes, etc. Must be knowledgeable with ERISA rules and regulations regarding benefit programs, etc. Education:+ Two-year Associates degree or equivalent knowledge and experience.Core Competencies:Relationship Building Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect. Self-Management Manages own time, priorities, and resources to achieve goals. Accountability & Dependability Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. Adaptability & Flexibility Adapts to changing business needs, conditions, and work responsibilities. Ethics & Integrity Earns others' trust and respect through consistent honesty and professionalism in all interactions. Valuing Diversity Helps create a work environment that embraces and appreciates diversity. Interviewing Others Asks questions in ways that enhance the clarity, quality, and reliability of the information. Contacts Inside/Outside Personnel:INSIDEInteraction with all Tommy Nobis Center employees and program participants. Will provide information to Executive Management Team and Board of Directors as requested. OUTSIDEOutside employment agencies, regulatory agencies (i.e., DOL), vendors, other rehabilitation professionals, contracting organizations, banks, local (state and federal) officials, accreditation officials, and families of participants. Special Skills/Abilities:Interpersonal: Ability to relate to a variety of participants, families, professionals, employees, and board members. Written Communications:Strong written skills are required to create and prepare professional quality documentation and accurate reports to effectively communicate with a broad range of individuals. Analytical:Strong ability to review statistical information in order to create reports, show changes, validate any deficiencies, and to establish improvement goals. Accuracy and Follow-Up:Ability and determination to complete all payroll processing, reports, and documentation with accuracy and must have a systematic process for follow-up on pending or incomplete items.Oral Communications:Ability to communicate and present information informally and formally to candidates for employment, new hires, program participants, employees, and other professional groups. Leadership:Ability to lead/coach co-employees in following the policies & guidelines set forth by Tommy Nobis Center and other governmental agencies. Organizational:Ability to organize data, as well as workloads and work schedules Problem-SolvingMulti-task oriented with the ability to make decisions based on employee's level of responsibility and to provide common sense solutions. EquipmentKnowledge of computers, copy machines, fax machines Other Qualifications or Requirements:Mental Effort:Ability to prepare and comprehend statistical data and ability to perform the day-to-day tasks required to maintain operations in the People & Culture Department. Physical Requirements: Office environment not requiring strenuous physical qualifications. Working Conditions:Office environment maintaining adequate working conditions. Visual Effort:Well-lighted environment requiring an average amount of visual effort. Safety: It is the philosophy of the Tommy Nobis Center System to provide a safe work environment according to Tommy Nobis Center Occupant Emergency Plan, compliance agencies and other safety policies and guidelines. Employee required to attend all safety training sessions and drills Keyword: Payroll,Accounting,HR,Excel,bookkeeper,multistate,ADP,From: Tommy Nobis Center

Keywords: Nobis Works, Marietta , Payroll & Accounting Specialist, Other , Marietta, Georgia

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