Job Description Summary Interact with Project Managers and
Senior Management to develop billing schedules and prepare
requisitions. Handle the processing of incoming payments along with
the issuing of necessary paperwork. Specialist will help to ensure
construction is built profitably, cost effectively, and within
Essential Functions Prepare payment requisitions for projects
that require schedules of values and supporting schedules.
Coordinate with Project Managers at inception of job to establish
billing timing and procedures.
Coordinate with Project Managers on an ongoing basis to properly
estimate progress billings.
Follow-up with customer for approved percentages and revise
Follow-up to ensure payments are received on a timely and agreed
May prepare and submit service billings in a special invoice format
as defined by individual customer account special handling
Works with Accounts Receivables contact to assist with resolution
of Labor & Materials A/R issues. Determines appropriate actions for
timely resolution. If needed, will interact with Customer to
resolve receivable issues. Processes invoice credits and re-bills,
as necessary. Proactively contacts customers to ensure customer
satisfaction and a commitment to pay.
Updates and retains customer account information related to special
billing conditions, tax status, invoice approval contacts, billing
addresses and special billing rates up-to-date.
Maintain billing log and prepare retention billing at end of
project Work with project managers to ensure billings are complete,
accurate and timely Set up in Acumatica Construction Software job,
contract, phase codes, budget and change orders.
Obtain lien releases from vendors.
Prepare payment requisitions for projects that require schedules of
values and supporting schedules.
Set up requisitions in Microsoft Excel and Acumatica.
Work together with cash application department to properly apply
payments when necessary.
Manage the status of accounts and balances and identify
Issue and post bills, receipts and invoices.
Check the validity of debit accounts.
Ensure all clients remain informed on their outstanding debts and
Provide solutions to any relative problems of clients.
Write thorough communications on billing activity with clear and
Provide additional service administration support, as required.
Education and/or Experience High school diploma or equivalent
2-3 years experience as a construction billing specialist with
attention to AIA/progress billing Excellent knowledge of MS Office
particularly Excel Knowledge of accounts payable, general
accounting procedures, and relevant accounting software
Work Environment This job operates in a professional office
environment. This role routinely uses standard office equipment
such as computers, phones, photocopiers, filing cabinets and fax
Physical Demands While performing the duties of this job, the
employee is regularly required to talk or hear. The employee is
frequently required to stand; walk; use hands to finger, handle or
feel; and reach with hands and arms. The employee is occasionally
required to sit, climb, balance, stoop, kneel, crouch or crawl. The
employee must frequently lift and move up to 10 pounds and
occasionally lift and move objects up to 25 pounds. Specific vision
abilities required by this job include close vision, distance
vision, color vision, peripheral vision, depth perception and
ability to adjust focus.
Position Type/Expected Hours of Work This is a full-time
position. Applicants should be willing to work overtime as needed
and should expect to work between 40-45 hours per week. Days and
hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.
Start a new career with Alpha Insulation & Waterproofing, part
of the Installed Building Products Family of Companies. At over
$1.5B in Revenues, IBP is one of the largest publicly-traded
company in the insulation industry (IBP NYSE).
As IBPs commercial division, Alpha is one of the largest
specialty contractors in the U.S. serving the Tier 1 Commercial
Construction Industry across 17 locations. With a 38+ year track
record of increasing growth, visibility, and opportunity, our
highly-regarded construction services company, Alpha, is currently
seeking skilled employees to join our team.
We have a strong culture rooted in trust, integrity,
professionalism, and excellence; and, we make it a point to use
good judgment, fairness, and common sense to meet our challenges.
Youll find that our team consists of talented, dedicated people who
provide insulation, waterproofing, spray fireproofing, spray foam
insulation, and restoration services to our commercial
If youve got what it takes, well provide the rest:
- Competitive pay - Paid holidays & Paid Time Off (PTO) -
Insurance Benefits & 401k - Full training and industry orientation
- Tuition reimbursement & scholarships - Family atmosphere and
If youre committed, dependable, and want to join an organization
you can be proud of, wed like to talk to you! Serious applicants
only! We look forward to working with you! Resumes that do not meet
the above requirements will not be considered.
Applicants will need to successfully pass a pre-employment
background check in order to be eligible for this position. Alpha
participates in the E-Verify Program.
https://www.instagram.com/alphaiwp_/ Company Description Founded in
1982 in San Antonio, Texas, Alpha Insulation and Waterproofing has
over 36 years of experience in commercial insulation,
waterproofing, fireproofing, and firestopping. With a strong
dedication and commitment to the people that form the very fabric
of our company, Alpha has since expanded we now have offices in
Atlanta, Austin, Charlotte, Dallas/Ft. Worth, Houston, Nashville,
Orlando, Raleigh/Durham, Tulsa, Denver, Fort Lauderdale, Tampa, and
San Antonio. There's a reason why we've sustained such a high level
of excellence, quality, and exemplary service for a
quarter-century. In fact, there are three reasons:
Our Greatest Asset Our People From the very beginning, we set
stringent measures for recruiting and cultivating new talent to
ensure our clients only deal with the highest quality and most
qualified professionals throughout their experience working with
Alpha. We also invest a vast amount of resources in training our
people to become more knowledgeable about their respective
field(s), which ultimately, leads to superior service, efficient
finances, and timely delivery.
We're Versatile We Can Do More For You Another key factor that
helps differentiate Alpha from our competitors is the varying
scopes of work that we can perform; in fact, we can perform all of
the scopes of work in Division 7 with the exception of roofing.
Because there are fewer people and processes involved, our
customers will benefit from a seamless experience that spans many
scopes of work without having to leave Alpha.
Efficient Project Supervision Ensuring Quality and Timeliness At
Alpha, we believe that jobsite supervision is fundamental to having
a financially successful project. That's why we have non-working
superintendents who manage field personnel at each of our offices
to ensure quality installation. We strive to have one non-working
superintendent for every 10-15 field employees. Our commitment to
quality, efficiency, and timeliness has played a vital role in our
growth over the last 36 years.