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Construction Billing Specialist - Marietta, GA

Company: Alpha Insulation & Waterproofing
Location: Marietta
Posted on: June 6, 2021

Job Description:

Job Description Summary Interact with Project Managers and Senior Management to develop billing schedules and prepare requisitions. Handle the processing of incoming payments along with the issuing of necessary paperwork. Specialist will help to ensure construction is built profitably, cost effectively, and within budget.

Essential Functions Prepare payment requisitions for projects that require schedules of values and supporting schedules.
Coordinate with Project Managers at inception of job to establish billing timing and procedures.
Coordinate with Project Managers on an ongoing basis to properly estimate progress billings.
Follow-up with customer for approved percentages and revise requisitions accordingly.
Follow-up to ensure payments are received on a timely and agreed upon basis.
May prepare and submit service billings in a special invoice format as defined by individual customer account special handling requirements.
Works with Accounts Receivables contact to assist with resolution of Labor & Materials A/R issues. Determines appropriate actions for timely resolution. If needed, will interact with Customer to resolve receivable issues. Processes invoice credits and re-bills, as necessary. Proactively contacts customers to ensure customer satisfaction and a commitment to pay.
Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up-to-date.
Maintain billing log and prepare retention billing at end of project Work with project managers to ensure billings are complete, accurate and timely Set up in Acumatica Construction Software job, contract, phase codes, budget and change orders.
Obtain lien releases from vendors.
Prepare payment requisitions for projects that require schedules of values and supporting schedules.
Set up requisitions in Microsoft Excel and Acumatica.
Work together with cash application department to properly apply payments when necessary.
Manage the status of accounts and balances and identify inconsistencies.
Issue and post bills, receipts and invoices.
Check the validity of debit accounts.
Ensure all clients remain informed on their outstanding debts and deadlines.
Provide solutions to any relative problems of clients.
Write thorough communications on billing activity with clear and reliable data.
Provide additional service administration support, as required.

Education and/or Experience High school diploma or equivalent 2-3 years experience as a construction billing specialist with attention to AIA/progress billing Excellent knowledge of MS Office particularly Excel Knowledge of accounts payable, general accounting procedures, and relevant accounting software

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work This is a full-time position. Applicants should be willing to work overtime as needed and should expect to work between 40-45 hours per week. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

Start a new career with Alpha Insulation & Waterproofing, part of the Installed Building Products Family of Companies. At over $1.5B in Revenues, IBP is one of the largest publicly-traded company in the insulation industry (IBP NYSE).

As IBPs commercial division, Alpha is one of the largest specialty contractors in the U.S. serving the Tier 1 Commercial Construction Industry across 17 locations. With a 38+ year track record of increasing growth, visibility, and opportunity, our highly-regarded construction services company, Alpha, is currently seeking skilled employees to join our team.

We have a strong culture rooted in trust, integrity, professionalism, and excellence; and, we make it a point to use good judgment, fairness, and common sense to meet our challenges. Youll find that our team consists of talented, dedicated people who provide insulation, waterproofing, spray fireproofing, spray foam insulation, and restoration services to our commercial customers.

If youve got what it takes, well provide the rest:

- Competitive pay - Paid holidays & Paid Time Off (PTO) - Insurance Benefits & 401k - Full training and industry orientation - Tuition reimbursement & scholarships - Family atmosphere and friendly co-workers

If youre committed, dependable, and want to join an organization you can be proud of, wed like to talk to you! Serious applicants only! We look forward to working with you! Resumes that do not meet the above requirements will not be considered.

Applicants will need to successfully pass a pre-employment background check in order to be eligible for this position. Alpha participates in the E-Verify Program. -insulation-&-waterproofing Company Description Founded in 1982 in San Antonio, Texas, Alpha Insulation and Waterproofing has over 36 years of experience in commercial insulation, waterproofing, fireproofing, and firestopping. With a strong dedication and commitment to the people that form the very fabric of our company, Alpha has since expanded we now have offices in Atlanta, Austin, Charlotte, Dallas/Ft. Worth, Houston, Nashville, Orlando, Raleigh/Durham, Tulsa, Denver, Fort Lauderdale, Tampa, and San Antonio. There's a reason why we've sustained such a high level of excellence, quality, and exemplary service for a quarter-century. In fact, there are three reasons:

Our Greatest Asset Our People From the very beginning, we set stringent measures for recruiting and cultivating new talent to ensure our clients only deal with the highest quality and most qualified professionals throughout their experience working with Alpha. We also invest a vast amount of resources in training our people to become more knowledgeable about their respective field(s), which ultimately, leads to superior service, efficient finances, and timely delivery.

We're Versatile We Can Do More For You Another key factor that helps differentiate Alpha from our competitors is the varying scopes of work that we can perform; in fact, we can perform all of the scopes of work in Division 7 with the exception of roofing. Because there are fewer people and processes involved, our customers will benefit from a seamless experience that spans many scopes of work without having to leave Alpha.

Efficient Project Supervision Ensuring Quality and Timeliness At Alpha, we believe that jobsite supervision is fundamental to having a financially successful project. That's why we have non-working superintendents who manage field personnel at each of our offices to ensure quality installation. We strive to have one non-working superintendent for every 10-15 field employees. Our commitment to quality, efficiency, and timeliness has played a vital role in our growth over the last 36 years.

Keywords: Alpha Insulation & Waterproofing, Marietta , Construction Billing Specialist - Marietta, GA, Other , Marietta, Georgia

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