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Advancement Services Coordinator

Company: Life University Inc
Location: marietta
Posted on: May 3, 2021

Job Description:

Advancement Services Coordinator


Life University is looking for a dynamic and innovative individual to serve as the Advancement Services Coordinator. This position serves as the lead staff member responsible for processing gifts, donor acknowledgments, and varied financial reports, and maintains and enhances stewardship programs. The Advancement Services Coordinator has significant responsibilities in the areas of data and gift entry to ensure that all cash gifts, stock donations, and pledges are accurately recorded in the Raisers Edge database and reconciled with the Financial Office. This position also provides administrative support and assistance to the University Advancement department by answering and directing phone calls, assists in data entry and other duties as requested.


1. Handle all duties relative to processing recording and acknowledging gifts in the Raisers Edge.

2. Coordinate and prioritize day-to-day gift processing activities and ensure accurate processing of checks, credit cards, and electronic funds transfers for unrestricted and restricted gifts and stewardship of gifts.

3. Processes data sets from Blackbaud Net Community (BBNC) which include online donations, participant set up, profile updates and event registrations.

4. Handles highly sensitive information and maintains strict confidentiality on all materials handled. Adheres to established University and departmental data integrity standards.

5. Reconcile batches with Raisers Edge and prepare batches for daily deposit.

6. Produce and distribute accurate receipts, gift acknowledgement letters and tribute notifications for every gift within a designated benchmarked timeframe for Institutional Advancement and the Office of the President and maintain appropriate internal documentation for the University.

7. Coordinates quarterly updates of acknowledgement letter templates including drafting new copy.

8. Interact professionally with LIFE's donors to give gratitude while securing confidential gift information.

9. Communicate with Director of Advancement Services to ensure accurate processing of gifts and to ensure financial integrity and accuracy.

10. Communicate with Database Administrator and Finance Department to resolve technical problems or adjustments that must be made to ensure accurate processing of gifts.

11. Work with Director of Advancement Services and Database Administrator to develop and maintain procedures manual for usage of Raisers Edge as it relates to the Advancement Division.

12. Coordinate bi-weekly employee payroll deductions with Payroll Supervisor, reconcile batches for posting.

13. Process special handling of non-routine deposits.

14. Record donor pledges in Raisers Edge and maintain all pledge files. Track outstanding pledges and produce pledge reminder letters to donors and reports as appropriate. Adjust gifts and pledges as directed by the VP or Director of Advancement Services.

15. Implement and coordinate donor stewardship programs. Identify best practices at other organizations for stewardship planning and operation. Work with Advancement Division to develop and implement stewardship strategies that strengthen long-term relationships with donors at various recognition levels.

16. Ensure that details of stewardship plans are compiled and communicated to all involved parties, and that the plan is documented, implemented and included in the moves management system.

17. Develop and maintain stewardship efforts in Raisers Edge; track information, monitor activity and produce reports.

18. Coordinate stewardship information listed in University-wide publications and on the website.

19. Log prospect and donor news, communication and information into Raisers Edge records. Verify and update biographical data in Raisers Edge as provided by Development Officers, constituents information on checks and/or correspondence to ensure the accuracy of the database.

20. Assist with database projects as needed.

21. Provide all aspects of administrative support for departmental operations, including but not limited to answering phone calls and providing information of the programs within the department.


1. A B.S. degree in Business Administration or the equivalent is desired.

2. Must have one (1) to three (3) years of experience in gift processing and strong Raisers Edge usage including queries, exports and reporting skills.

3. Collaborative work style to support the Advancement needs for information.

Keywords: Life University Inc, Marietta , Advancement Services Coordinator, Other , marietta, Georgia

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