Senior Project Manager
Company: Cline Davis & Mann Inc
Location: Atlanta
Posted on: May 7, 2024
|
|
Job Description:
Overview
Omnicom Health Group is the largest healthcare marketing and
communications network in the world-partnering with clients to
achieve meaningful change through better, more innovative
communications. With more than 5,000 dedicated healthcare
communications specialists from every corner of science, medicine,
marketing, and communications, we recognize that it takes the best
of talent to deliver the best of health.
When you join Omnicom Health Group, you have access to
opportunities across the most networked network. What does this
mean for you? Your journey may start with one Omnicom Health Group
company then pivot to another, followed by a move to another where
you take your career in a whole new direction building your skills
and experience each step on your journey. We're eager for you to
carve a path that works for you - and we'll help you make it
happen.
Title : Senior Project Manager
Location : Atlanta, GA/ Hybrid3 days per week in office
Department/Discipline : Project Management
Senior Project Manager
The Senior Project Manager Supervisor is responsible for
coordination efforts across an agency franchise. He/she may manage
multiple junior project management team members across the
department. He/she organizes, monitors and routes all jobs through
the agency for his/her account(s). The Senior Project Manager
Supervisor keeps all team members informed of the status of their
respective jobs and ensures all jobs are following the agency's Job
Flow Process (JFP). He/she handles aspects of preparing for
regulatory submissions. He/she supports the Director of Project
Management with new business projects, department initiatives and
helps train, monitor, evaluate and supervise the workload of the
department.
Primary Job Responsibilities
Coordinate job flow/creative process within the Agency in an
organized and efficient manner, which includes:
Open job number and job site on blink when requested from account
service
Prepare and maintain job site on SharePoint to reflect accurate job
history
Setup and attend all start-up and internal review meetings
Develop timelines with input from relevant departments
Update timelines based on client and/or internal changes (keeping
accurate timelines throughout the life of a job is extremely
important)
Remind the team of upcoming due dates and alert the other team
members if agreed upon due dates are not going to be met, both
internally and externally
Ensure timely development of color breaks and spec sheets by
coordinating with Production and Art Director prior to
pre-mechanical meetings
Schedule and attend pre-mechanical meetings for every print job.
Ensure all relevant materials are brought to the meeting and be
able to provide timing from mechanical to release
Route jobs through all relevant departments via eRouting system and
secure signatures at all stages of the job. Ensure cover sheets are
complete and contain all relevant information for each job
Schedule and attend digital build-kit handoff meetings with the
internal development team (Account Services will setup when working
with third-party digital vendors). Work closely with UX, AD, and
Account Services to ensure all relevant materials (manuscript,
functional specs, sitemap, wireframes, etc.) are prepared and QC'd
internally prior to build kit hand-off meeting
Monitor and assist team members in following the JFP (keep
documentation of any skipped steps/signatures)
If procedures are not followed, alert the Director of Project
Management
In person client travel is required
Manage the activities of junior project management team members
including, but not limited to the following tasks:
Review dailies, nightlies, and timelines of junior project
management team members for accuracy
Review and approve direct reports timesheets
Demonstrate proficient use of Dynamics for timesheets and
financials
Review estimate vs. actuals report
Submit accurate timesheets on a daily basis
Demonstrate knowledge of and ability to plan a complete product
launch
Demonstrate proficient use of SharePoint
Prepare and submit jobs for regulatory review
Develop and distribute the daily and nightly internal status
reports (daily by 9:30 am and nightly by 4pm)
Coordinate and run weekly status meetings
Attend client status meeting/select client calls when appropriate
to proactively track and address key project deliverables
Work closely with Account Services to ensure daily client hotsheets
and weekly client status reports are accurate, alerting Account
Services to necessary updates
Monitor jobs and alert team to possible delays/issues, assure open
communication among team members
Maintain organized email archives
Develop knowledge of Client's process/procedures and the people
involved--and interact appropriately
Assist peers when workload permits
Uphold the Company Values in all decisions and interactions
Perform other job-related tasks as assigned by the Director of
Project Management
Management Responsibilities
Discuss any issues/concerns or decisions regarding the Project
Management Department with the Director of Project Management and
work closely with him/her to resolve any issues that need to be
addressed
Help monitor quality control standards of Project Coordinators and
Sr. Project Coordinators to assure that all work meets the highest
possible standards of accuracy
Make recommendations to Director of Project Management for any
workload adjustments
Help organize, monitor and supervise the workload of individual
Project Coordinators and Sr. Project Coordinators
Assist Project Coordinators with their daily/nightly reports,
either by looking over it with them or contacting team members to
ascertain the expectations
Help Director of Project Management evaluate performance of
department team members
Help Director of Project Management manage and resolve staff issues
including performance, personal presentation and internal
interactions
Recommend adjustments/additions to the roles and procedures of the
Project Management Department to achieve continuous improvement and
efficiency across all accounts and/or the agency
Support Director of Project Management with launch and convention
planning
Support Director of Project Management with new business
initiatives
Additional Responsibilities
Monitor and assure continual adherence to basic practices,
procedures and reporting for consistency across all accounts in the
department
Responsible for reviewing all digital timelines across all
coordinators so that job deadlines are met (in conjunction with the
Director of Project Management)
Responsible for the department needs when the Director of Project
Management is not in the office
Help interview, train, and orient new department team members to
the agency, departments and accounts
Communicate effectively and professionally
Demonstrate ability to set priorities while handling multiple
projects
Remain calm despite high pressure situations
Project a professional, positive attitude toward peers and
clients
Foster a positive team atmosphere and establish credibility
Ensure that all materials produced are accurate by assuring that
the quality control steps are not skipped in the Job Flow
Process
Help develop ideas to make the project management department and
the agency run more efficiently
Qualifications
College degree preferred
Minimum of 4 years project coordination advertising experience
Minimum of 2 years supervisory experience
Excellent written and oral communication skills
Detail oriented
Ability to handle multiple projects and deadlines
Positive/helpful attitude
Omnicom Health Group is committed to hiring and developing
exceptional talent. We agree that talent is equally distributed,
and we're focused on developing diverse teams that can bring the
best solutions to everything we do. We strongly believe that
celebrating what makes us different makes us better together. Join
us-we look forward to getting to know you.
Company Omnicom Health Group Category Project Management Location
US-GA-Atlanta Job ID 2024-43927 LI #LI-LA1
Keywords: Cline Davis & Mann Inc, Marietta , Senior Project Manager, Executive , Atlanta, Georgia
Click
here to apply!
|