Receptionist

Company: CBRE
Location: Marietta
Posted on: September 12, 2023

Job Description:

Receptionist

Job ID

135718

Posted

06-Sep-2023

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Marietta - Georgia - United States of America

About the role

Provides administrative support to a department or office location. Provides support for reception and guest services, mail services, phone, meeting rooms and location services.

What you'll do

• Receives and directs incoming calls to appropriate personnel and voicemail.
• Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking.
• Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed.
• Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.
• Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.
• Orders office supplies and other common use items for the location, such as supplies, equipment toner, printer paper, freight and shipping supplies etc.
• Maintains a neat appearance in the reception area, conference rooms, and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.
• Maintains records and logs of service requests and tracks their status.
• Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.
  
  What you'll need
  
  To perform this job successfully, an individual will perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  HS Diploma or GED required. Prior Front Desk, Concierge, customer service or other hospitality experience preferred.
  
  Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation.
  
  Ability to calculate simple figures such as percentages.
  
  Ability to understand and carry out general instructions. Ability to solve problems in standard situations. Requires basic analytical skills.
  
  Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office needs.
  
  Decisions made with general understanding of procedures and company policies to achieve set results and schedules. Errors in judgment may cause short-term impact to co-workers and supervisor.
  
  Join us! Why CBRE?
  
  • A culture of respect, integrity, service and excellence shapes our approach to every opportunity.
  • We lead by example, guided by the needs of the cities we inhabit, the communities we build and the world we live in!
    
    Disclaimer
    
    Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
    
    CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
    
    NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
    
    CBRE GWS
    
    CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
    
    Find out more

Keywords: CBRE, Marietta , Receptionist, Administration, Clerical , Marietta, Georgia